A PDF is great for reading and sharing. A spreadsheet is great for working with the data. When you need to sort, calculate, filter in a external tool, or import your inventory into another system, Retinelle’s spreadsheet export gives you a structured XLSX file with everything organized into columns and rows.
What the spreadsheet contains
Each exported spreadsheet includes:
- One row per item. Every item in your project (or filtered view) gets its own row.
- Columns for each field. Item name, description, date added, and every custom field you defined become separate columns.
- Image references. Photos are embedded in the file or referenced by filename depending on the export configuration.
- Field types preserved. Currency fields include the symbol, number fields are numeric, enum fields show the selected value.
How to export
- Open the project you want to export.
- Apply filters if you want a specific subset of items.
- Tap Export and choose Spreadsheet. Select which fields to include.
- Save or share the XLSX file. Open it in Excel, Google Sheets, Numbers, or any spreadsheet application.
Why spreadsheet export matters
- Data analysis. Use spreadsheet formulas to calculate totals, averages, or custom summaries beyond what Retinelle’s built-in insights provide.
- Integration. Import the data into inventory management systems, accounting software, or databases.
- Collaboration. Share a spreadsheet with someone who does not use Retinelle. They can view and edit in their preferred tool.
- Backup in a universal format. An XLSX file opens on any computer with or without Retinelle installed.
Practical examples
Insurance preparation. Export your inventory with replacement values. Use a spreadsheet formula to calculate the total and generate a summary for your insurance company.
Sale listings. Export items marked “for sale” with descriptions and prices. Use the spreadsheet as a basis for marketplace listings.
Tax records. Export items purchased in a specific year with their values. Use the spreadsheet for tax documentation or charitable donation records.
Cross-referencing. Export two projects and compare them in a spreadsheet to find duplicates, missing items, or differences.
Related features
- Export Your Inventory to PDF for a shareable document format
- Add Custom Fields to Your Inventory to define the columns in your export
- Search and Filter Your Inventory to filter items before export
- All features
